Vinita, LLC Privacy Policy
Effective date: October 12, 2026
This Privacy Policy explains how Vinita, LLC, a Wyoming limited liability company with its office at 9801 Westheimer Road, Suite 300, Houston, Texas 77042, USA ("Vinita," "we," "us"), collects, uses and shares personal information through our website vinitaco.com, our consultation bookings and our consulting engagements.
1. Information we collect
- Contact and booking details. When you book a consultation (our booking calendar is provided by Cal.com, which receives the details you enter to schedule the call) or contact us, we collect your name, email address, phone number, business name, the time you choose and anything you tell us about your business and goals.
- Engagement information. When you hire us, we collect the business information needed to do the work, such as your company's registration details (for example, SAM.gov, UEI and NAICS information), certifications, past performance, capability statements, financial information, solicitations you are pursuing, and contact details of your team. Some of this may include personal information about you, your owners or your employees.
- Billing information. Invoice and payment records. If you pay by card, the card details are handled by our payment processor, and we do not store full card numbers.
- Communications. Emails, messages and call notes.
- Automatic information. Our hosting provider's servers record IP addresses, browser information and request times for security. We measure visits with Umami, a privacy-focused analytics tool we host ourselves at stats.reecenben.com; it does not use cookies and does not store IP addresses. Our fonts are hosted on our own servers. We do not use advertising cookies or tracking pixels.
2. How we use information
- To schedule and hold consultations and respond to inquiries.
- To deliver consulting services, including preparing registrations, certification applications, capability statements, proposals, feasibility studies and financial models.
- To invoice and keep accounting and tax records.
- To keep our website secure and prevent fraud and abuse.
- To comply with law.
- To send you occasional updates if you are a client or have asked to hear from us. You can unsubscribe at any time.
3. How we share information
We do not sell personal information, and we do not share it for cross-context behavioral advertising. We share personal information only:
- With service providers that act on our instructions, such as Cal.com (scheduling), our email and website hosting providers, and our payment processor.
- With government agencies and other parties at your direction, for example when we submit or help you submit a registration, certification application or proposal.
- With teaming partners or subcontractors, only with your permission.
- With legal recipients when required by law, subpoena or court order, or to protect our rights or the safety of others.
- With a successor in a merger, acquisition or sale of assets, subject to this Policy.
4. Confidentiality of client information
We treat non-public information about your business as confidential and use it only to deliver our services to you, unless you agree otherwise in writing. We do not use one client's confidential information in work for another client.
5. Retention
- Engagement files and client records: 5 years after the engagement ends, so we can support your registrations, certifications and contracts, unless you ask us to return or delete them sooner and no law requires us to keep them.
- Invoices and accounting records: 7 years.
- Consultation bookings and inquiries that do not become engagements: up to 2 years.
- Server logs: up to 90 days.
6. Security
We use reasonable safeguards, including encrypted connections (HTTPS), access controls and multi-factor authentication on our accounts. No system is completely secure, and we cannot guarantee absolute security.
7. Your privacy rights
Depending on where you live, including in Texas, California, Colorado, Connecticut, Virginia, Utah, Oregon and other U.S. states with privacy laws, you may have the right to know, access, correct, delete and get a copy of your personal information, to opt out of sale, targeted advertising and profiling (we do not do any of these), and not to be discriminated against for using your rights. To make a request, email info@vinitaco.com with the subject line "Privacy request." We will verify your identity, and we respond within 45 days. If we deny your request, you may appeal by replying with the subject line "Privacy appeal," and we will respond within 60 days. If your appeal is denied, you may contact your state attorney general. We treat a Global Privacy Control signal as a request to opt out of sale and sharing. Our website does not respond differently to "Do Not Track" signals.
8. Children
Our services are for businesses and are not directed to anyone under 18. We do not knowingly collect personal information from children.
9. Users in the European Economic Area and the United Kingdom
Our website is meant for people in the United States, but if you are in the European Economic Area (EEA) or the United Kingdom, Vinita, LLC is the controller of your personal information. We use it on these legal bases: to take steps you ask for before a contract or to perform a contract with you; our legitimate interests in running, securing and improving our business and website, which we balance against your rights; compliance with legal obligations; and your consent, where we ask for it, which you may withdraw at any time. We are based in the United States, and your information is processed and stored there. When we transfer personal information from the EEA or UK to the United States, we use appropriate safeguards, such as the European Commission's standard contractual clauses and the UK addendum to them, or another lawful transfer method. You have the right to access, correct, delete, restrict or object to our use of your personal information, and to receive it in a portable format. To use these rights, email info@vinitaco.com. You also have the right to complain to the data protection supervisory authority where you live or work, or where you believe a problem happened. In the UK, that is the Information Commissioner's Office.
10. Changes
We may update this Policy by posting a new version with a new effective date.
11. Contact
Vinita, LLC
9801 Westheimer Road, Suite 300, Houston, Texas 77042, USA
info@vinitaco.com
925-382-6062